HR Administrator

About the role

Rand Water is hiring a HR Administrator in Strategic Human Capital, based at Rietvlei, Glenvista. To maintain an accurate administration system and provide reliable support services to the Human Resource Manager with regards to incoming and outgoing documentation (workflow), including follow-through on the following Human Resource functions: job profiles, job evaluations, leave administration, employee files, staff movements, SAP transactions or any transversal HR activities impacting Rietvlei, HR Operations.

Responsibilities

• Provide a full Administrative and Secretarial Services (including minute taking, compiling monthly and quarterly reports and servicing Committee structures or Project meetings, capturing information on SAP and filing documentation amongst other duties).
• Rendering efficient administrative function for Rietvlei, HR Operations, ranging from arranging departmental functions and coordinating facilities for meetings, as well as priority (incoming and outgoing) mail.
• Promote effective communication within Rietvlei, HR Operations (involving other HR Managers and other team members).
• Liaise with other Departments within Strategic Human Capital Division and across Rietvlei in order to identify activities that need inter-divisional support.
• Maintaining a reliable system for record keeping of documents, which must always be up to date, accurate and readily accessible.
• Preparation of monthly reports and quarterly management review reports in anticipation of on-going audits.
• Effective management of diary, visitors, screening telephone calls, preparation of timesheets to payroll, etc).
• Maintain a professional image during business interactions as a team member and employee of Rand Water, Rietvlei HR Operations and Strategic Human Capital Division.
• Continuously update the HR Manager and the direct reports on pertinent and latest Corporate Communication matters circulated within Rand Water or external matters impacting HR Operations and the organisation.
• Assist with the compilation of budget and variance reports, as well as financial commitments made against the allocated budget.
• Obtaining quotations and generation of SAP requisitions and receipting invoices for payments within Rand Water policies.
• Ensuring timeous delivery of quality goods and materials secured through Supply Chain Management and Petty Cash.
• Maintain continuous communication with the office of the Senior HR Manager or equivalent designate (i.e. submissions for approval, follow-up feedback, alignment of diaries and HR Manager’s official engagements, etc.)
• Perform any other reasonable duties as and when required.

Requirements

• Matric qualification is essential
• A Secretarial Diploma with some general office and/ or Human Resources experience
• Desired Education
• National Diploma Office Management/ Secretarial Practice or any appropriate and recognized
• NQF level 6 qualification.
• Ms Office Certificates or Windows 365 courses
• Minimum Experience
• 2-3 years’ experience in HR or similar environment
• Desired Experience
• 3-5 years’ secretarial/ administration experience
• Valid Code 08/EB driver’s license desirable.
• Knowledge
• Minimum Knowledge
• Administration,
• MS Office,
• SAP,
• Office Etiquette,
• Desired Knowledge
• Water Sector
• Environment
• Skills
• Strong communication
• Skills (verbal and Written)
• Good interpersonal skills,
• Problem solving skills
• Decision making,
• Report writing skills
• Accurate typing skills.
• Attitude
• Deadline oriented,
• Assertiveness,
• Logical thinker,
• Ability to work independently
• and under pressure,
• Ability to pay attention to detail,
• Decisiveness.