Registry Clerk

About the role

The Department of Health (Free State) is hiring a Registry Clerk, based in Thabo Mofutsanyana District Office. This is a permanent post, paying R237,453 to R279,708 a year. How to apply: Free State Provincial Department of Health utilises an e-Recruitment System (applicants must submit their applications via the online link https://www.erecruitment.fs.gov.za Closing date: 16 November 2026 Use the new Z83 form and attach a detailed CV.

Responsibilities

• Attend to clients.
• Handle telephonic and other enquiries received.
• Receive and register hand delivered mail/files.
• Receive all mail.
• Sort, register and dispatch mail · Distribute notices on registry issues.
• Opening and close files according to record classification system.
• Filing/storage, tracing (electronically/manually) and retrieval of documents and files.
• Complete index cards for all files.
• Open and maintain Franking machine register.
• Frank post, record money and update register on a daily basis.
• Undertake spot checks on post to ensure no private post is included.
• Lock post in postbag for messengers to deliver to Post Office.
• Open & maintain remittance register.
• Record all valuable articles as prescribed in the remittance register.
• Hand delivers and signs over remittances to finance.
• Send wrong remittances back to sender via registered post and record reference number in register.
• Keep daily record of amount of letters franked.
• Electronic scanning of files.
• Sort and package files for archives and distribution.
• Compile list of documents to be archived and submit to the supervisor.
• Keep records for archived documents.

Requirements

• A grade 12 certificate or equivalent as recognised by SAQA.
• No experience required.
• Knowledge and Skills
• Computer
• Planning and organising
• Language
• Computer literate
• Good verbal and written communication skills
• Communication, Interpersonal Relations
• Flexibility, Teamwork
• Public service regulations (PSR)