Administration Clerk: Circuit Admin Support Unit

About the role

The Department of Education (Eastern Cape) is hiring 7 Administration Clerk: Circuit Admin Support Unit posts in Education District Office, based in Mbizana Coastal (ANE); Mbizana Inland (ANE); Ntenetyana Circuit (ANW). This is a permanent post, paying R237,453 to R279,708 a year. How to apply: Applications must be submitted via the provincial e-recruitment system accessible at: https://ecprov.gov.za (under Careers) and/or at https://erecruitment.ecotp.gov.za. The Provincial e-Recruitment System is available 24/7 and closes at 23: 59 on the Closing Date. To report any e- Recruitment System challenges send an email with your (i) ID Number, (ii) profile email address, (iii) details of your issue to: erecruitment@ecdoe.gov.za. Do not send any applications to this email address; should you do so, your applications/ CV will be regarded as lost and will not be considered. Technical support is limited to working hours: (08:00 16:30 Mon-Thursday and 08:00- 16:00 on Friday). Direct all enquiries to the specified enquiries person or email Address. Reference numbers to quote: DOE100/10/2026, DOE101/10/2026, DOE102/10/2026 Closing date: 13 November 2026. Applications received after closing date will not be considered. Use the new Z83 form and attach a detailed CV.

Responsibilities

• Record, organise, store, capture and retrieve correspondence and data (line function).
• Update registers and statistics.
• Handle routine enquiries.
• Make photocopies and receive or send facsimiles.
• Distribute documents/packages to various stakeholders as required.
• Keep and maintain the filing system for the component.
• Type basic letters and/or other correspondence when required.
• Keep and maintain the incoming and outgoing register of the component.
• Liaise with internal and external stakeholders in relation to procurement of goods and services.
• Obtain quotations, complete procurement forms for the purchasing of standard office items.
• Stock control of office stationery.
• Keep and maintain the asset register of the component (district offices).
• Maintain a leave register for the component.
• Keep and maintain personnel records in the component.
• Keep and maintain the attendance register of the component.
• Arrange travelling and accommodation.
• Check correctness of subsistence and travel claims of officials and submit to manager for approval.
• Handle telephone accounts and petty cash for the component.

Requirements

• A Grade 12 certificate with no experience required.
• Effective communication skills (written and verbal skills) and a good command of English language Knowledge and understanding of PFMA, Treasury Regulations, Public Service Act and Employment of Educator Act.
• Effective verbal and written communication skills.
• Well-developed reasoning mathematical, innovative thinking as well as problem solving ability, ability to execute variety of tasks and be able to work under pressure.
• Knowledge of Education Sector will be added advantage.