Secretary: Learner Development and Social Support Services
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About the role
The Department of Education (Eastern Cape) is hiring a Secretary: Learner Development and Social Support Services in Learner Development and Social Support Services, based in Head Office - Zwelitsha. This is a permanent post, paying R237,453 to R279,708 a year. How to apply: Applications must be submitted via the provincial e-recruitment system accessible at: https://ecprov.gov.za (under Careers) and/or at https://erecruitment.ecotp.gov.za. The Provincial e-Recruitment System is available 24/7 and closes at 23: 59 on the Closing Date. To report any e- Recruitment System challenges send an email with your (i) ID Number, (ii) profile email address, (iii) details of your issue to: erecruitment@ecdoe.gov.za. Do not send any applications to this email address; should you do so, your applications/ CV will be regarded as lost and will not be considered. Technical support is limited to working hours: (08:00 16:30 Mon-Thursday and 08:00- 16:00 on Friday). Direct all enquiries to the specified enquiries person or email Address. Reference number to quote: DOE97/10/2026 Closing date: 13 November 2026. Applications received after closing date will not be considered. Use the new Z83 form and attach a detailed CV.
Responsibilities
- Provides a secretarial /receptionist support service to the Director as follows: Receives telephone calls and refers the calls to the correct role players if not meant for the relevant manager.
- Records appointments and events in the diary of the manager.
- Types documents for the manager and the other staff within the unit on a word processor.
- Operate office equipment like fax machines and photocopiers.
- Provides clerical support services to the manager.
- This will entail the following
- Liaises with agencies to make travel documents arrangements, Checks the arrangements when the relevant documents are received
- Arrange meetings and events for the manager and the staff in the unit
- Identifies venues, invites role players, organizes refreshments and set up schedules for meetings and events
- Processes the travel and subsistence claims for unit
- Process all invoices that emanate from the activities of the work of the manager
- Records basic minutes of the meetings of the manager where required
- Drafts routine correspondence and reports
- Does filing of documents for the manager
- Administers matters like the leave register and telephone accounts
- Handles the procurement of standard
- Receives records and distributes all incoming and outgoing documents
- Collects all relevant documents to enable the manager to prepare for meetings
- Remains up to date about prescript/policies and procedures applicable to her/his work terrain to ensure efficient and effective support to the Director.
Requirements
- A grade 12 certificate with no experience required.
- Effective communication skills (written and verbal skills) and a good command of English language.
- Knowledge of the Public Service Legislative Framework.
- Proven competent knowledge of basic office administration practice.
- Knowledge of procurement systems Competencies
- Computer Literacy, Excellent Communication Skills, Administration Skills, People Skills, Organisational Skills, Typing and Writing Skills, Strong Leadership Skills, Basic financial recording, minute taking and report writing skills
- Knowledge of Education Sector will be added advantage