Admin Officer: Records and Document Management
You'll be taken to Department of Education (Eastern Cape)'s official careers page to apply. OnboardingSA never charges you and never collects your application.
About the role
The Department of Education (Eastern Cape) is hiring an Admin Officer: Records and Document Management in NMB Education District Office, based in Nelson Mandela Bay. This is a permanent post, paying R338,106 to R398,277 a year. How to apply: Applications must be submitted via the provincial e-recruitment system accessible at: https://ecprov.gov.za (under Careers) and/or at https://erecruitment.ecotp.gov.za. The Provincial e-Recruitment System is available 24/7 and closes at 23: 59 on the Closing Date. To report any e- Recruitment System challenges send an email with your (i) ID Number, (ii) profile email address, (iii) details of your issue to: erecruitment@ecdoe.gov.za. Do not send any applications to this email address; should you do so, your applications/ CV will be regarded as lost and will not be considered. Technical support is limited to working hours: (08:00 16:30 Mon-Thursday and 08:00- 16:00 on Friday). Direct all enquiries to the specified enquiries person or email Address. Reference number to quote: DOE39/10/2026 Closing date: 13 November 2026. Applications received after closing date will not be considered. Use the new Z83 form and attach a detailed CV.
Responsibilities
- Provide district resource centre management services.
- Monitor and evaluate document management processes.
- Implement the departmental records management policy, systems and procedures for the district.
- Provide a central registry service and maintain the electronic records management system including document disposal and archiving services.
- Manage daily employee performance and ensure timely Performance Assessments of all subordinates.
- Ensure timeously development and implementation of Job Descriptions, Work Plans and Personal Development Plans (PDP’s) for all subordinates.
- Ensure management, maintenance and safekeeping of assets.
- Maintain high standards by ensuring that the team/section produces excellent work in terms of quality/quantity and timeliness.
- Resolve problems of motivation and control with minimum guidance from manager.
- Delegate functions to staff based on individual potential provide the necessary guidance and support and afford staff adequate training and development opportunities.
Requirements
- An appropriate (3-year) undergraduate NQF 6 in Public Management/Administration as recognised by SAQA.
- At least 3-5 years’ relevant experience in administration environment.
- Computer Literacy, Excellent Communication Skills, Administration Skills, People Skills, Organisational Skills, Typing and Writing Skills, Strong Leadership Skills, Basic financial recording, minute taking and report writing skills.
- Knowledge of Education Sector will be added advantage.