Admin Officer: Pmds & Iqms

About the role

The Department of Education (Eastern Cape) is hiring 3 Admin Officer: Pmds & Iqms posts in Human Resource Development, based in Head Office - Zwelitsha. This is a permanent post, paying R338,106 to R398,277 a year. How to apply: Applications must be submitted via the provincial e-recruitment system accessible at: https://ecprov.gov.za (under Careers) and/or at https://erecruitment.ecotp.gov.za. The Provincial e-Recruitment System is available 24/7 and closes at 23: 59 on the Closing Date. To report any e- Recruitment System challenges send an email with your (i) ID Number, (ii) profile email address, (iii) details of your issue to: erecruitment@ecdoe.gov.za. Do not send any applications to this email address; should you do so, your applications/ CV will be regarded as lost and will not be considered. Technical support is limited to working hours: (08:00 16:30 Mon-Thursday and 08:00- 16:00 on Friday). Direct all enquiries to the specified enquiries person or email Address. Reference number to quote: DOE03/10/2026 Closing date: 13 November 2026. Applications received after closing date will not be considered. Use the new Z83 form and attach a detailed CV.

Responsibilities

• Provide human resource and performance management administration.
• Provide human resource development administration services.
• Provide performance management administration services.
• Provide administration of IQMS performance management services.
• Resolve problems of motivation and control with minimum guidance from manager.
• Record, organise, store, capture and retrieve correspondence and data (line function).
• Update registers and statistics.
• Handle routine enquiries.
• Make photocopies and receive or send facsimiles.
• Distribute documents/packages to various stakeholders as required.
• Keep and maintain the filing system for the component.
• Type basic letters and/or other correspondence when required.
• Keep and maintain the incoming and outgoing register of the component.
• Liaise with internal and external stakeholders in relation to procurement of goods and services.
• Obtain quotations, complete procurement forms for the purchasing of standard office items.
• Stock control of office stationery.
• Keep and maintain the asset register of the component (district offices).
• Maintain a leave register for the component.
• Keep and maintain personnel records in the component.
• Keep and maintain the attendance register of the component.
• Arrange travelling and accommodation.
• Capture and update expenditure in component.
• Check correctness of subsistence and travel claims of officials and submit to manager for approval.
• Handle telephone accounts and petty cash for the component.
• Allocate and ensure quality of work.
• Personnel development.
• Assess staff performance.
• Apply discipline.

Requirements

• An appropriate (3-year) undergraduate NQF 6 in Human Resource Management/Training/Public Management/Administration as recognised by SAQA.
• At least 3-5 years’ relevant experience in Human Resource Management environment.
• Computer Literacy.
• Practical working knowledge of PERSAL or any HRM related system.
• A Valid Driver’s license and willingness to travel is essential.
• Relevant PERSAL Certificates will be an added advantage.
• Knowledge of clerical duties, practices as well as the ability to capture data, operate computer and collect statistics.
• Computer Literacy Skills.
• Planning and organisation.
• Language.
• Good verbal and written communication skills.
• Honesty and integrity.
• Professionalism.
• Self - driven.
• Teamwork.
• A good knowledge and understanding of legal framework governing Human Resources.
• Knowledge of Education Sector will be added advantage.