Administration Clerk Production (Supply Chain Management)

About the role

The Department of Water and Sanitation is hiring an Administration Clerk Production (Supply Chain Management) in Water and Sanitation Services Management: GP CD: Provincial Operations: Gauteng Dir: Water Resources Management SD: Hydrological Services, based in Boskop Hydrological Services Office. This is a permanent post, paying R237,453 a year. How to apply: All applications to be submitted online on the following link: https://erecruitment.dws.gov.za/ Reference number to quote: 131126/33 Closing date: 13 November 2026 Use the new Z83 form and attach a detailed CV.

Responsibilities

• Facilitation of fleet co-ordination and rendering services to regional and area offices (pool).
• Ensure that all available fleet vehicles are recorded, optimally utilised, and thoroughly maintained.
• Ensure that the correct procedures are followed on the issuing of vehicles.
• Conduct pre- and post-inspection of vehicles on a daily basis for every trip.
• Arrange regular vehicle servicing and vehicle maintenance with the respective service providers.
• Manage accounts between the Directorate
• Water Resource Management Support and the service provider
• Reconcile the fleet account with agreed tariffs with the service provider
• Reconcile the BAS and SAP reports against the statement of account
• Process the application for requisition of short-term rental
• Liaise with the service provider in case of accident for provision of relief vehicle
• Control and manage the transport unit
• Procurement of vehicles for the provincial office
• Provide a monthly status report on all fleet account
• Ensure effective provisioning of transport reservation
• Ensure effective and efficient control of fleet
• Render administrative on maintenance, fuel remuneration and financial payments to service provider
• Coordinate travel arrangement
• Liaise with travel agency with the arranged bookings
• Monitor travel needs of the directorate for compliance and alignment of budget
• Verify payments and reconciliation of account with travel agency
• Provide cost containment in terms with car hire, accommodation, and flight
• Align the travel policy and monitor the adherence pertaining to the application on specified types of car hire
• Compile report to management on cost savings, deviations, and exceptions

Requirements

• A Senior/Grade 12 certificate or relevant qualification.
• Relevant experience in Supply chain Management will serve as an added advantage.
• Knowledge in general clerical support services.
• Knowledge of office administration and data capturing.
• Computer literacy.
• Sound knowledge of word processing and spreadsheet applications.
• Good verbal and written communication skills.
• Practical experience in client orientation and customer focus, letter, and report writing.
• Accountability and ethical conduct.
• Planning and organising.
• Experience in the national water use registration process.
• Knowledge of the National Water Act, (Act 36 of 1998) and other relevant legislations.
• Ability to work under pressure.