Personal Assistant

About the role

The Department of Water and Sanitation is hiring a Personal Assistant in Water and Sanitation Services Management: WC CD: Provincial Operations: Western Cape, based in Bellville. This is a permanent post, paying R338,106 a year. (Re-advertisement, applicants who have previously applied must re-apply) Branch: Water and Sanitation Services Management: WC CD: Provincial Operations: Western Cape How to apply: All applications to be submitted online on the following link: https://erecruitment.dws.gov.za/ Reference number to quote: 131126/29 Closing date: 13 November 2026 Use the new Z83 form and attach a detailed CV.

Responsibilities

• Provide a secretarial/receptionist support service to the manager.
• Implement administrative procedures for the component.
• Receive telephone calls and visitors on behalf of the manage.
• Implement policies and procedures.
• Engage the Supply Chain Management regarding purchased materials.
• Ensure that financial procedures are observed in the section.
• Liaise with travelling agencies to make travelling arrangements for the office.
• Arrange meetings and events for the manager and staff in the unit.
• Process all invoices that emanate from the activities of the work of the manager including the travel and subsistence claims for the unit.
• Taking of basic minutes of the meetings of manager where required.
• Administer matters like leave registers and telephone accounts and proper filling of document.
• Prepare all relevant documents to enable the manager to prepare for meeting.
• Provide feedback on identified administrative gaps provide records on goods and services procured and handle all the procurement items for the office.

Requirements

• Secretarial Diploma or equivalent qualification.
• Three (3) to 5 years’ experience in rendering support to Senior Management.
• Knowledge of administrative procedures.
• Knowledge of secretarial duties.
• Excellent Computer literacy skills.
• Advanced proficiency in Microsoft Office suit.
• Sound organisational skills.
• Good people skills.
• High level of reliability.
• Written communication skills.
• Ability to act with tact and discretion.
• Good grooming and presentation.
• Self-management and motivation.
• Knowledge of dispute resolution process.
• Understanding of Social and Economic development issues.
• Basic Financial Management and knowledge of PFMA.
• Knowledge Management.
• People and Diversity management.
• Problem solving People and Diversity Management.
• Client Orientation and Customer Focus.
• Remain up to date regarding the prescripts, policies and procedures applicable to his/her work terrain to ensure efficient support to the manager.
• Excellent communication skills (verbal and written).
• Accountability and Ethical Conduct.