Senior Administrative Officer: Supply Chain Management

About the role

The Department of Health and Wellness (Western Cape) is hiring a Senior Administrative Officer: Supply Chain Management in Supply Chain Management, based in Western Cape Health Warehouse. This is a permanent post, paying R413,001 a year. How to apply: Applications are submitted online via www.westerncape.gov.za/health-jobs (click “online applications”). Closing date: 09 November 2026, 17:00PM Use the new Z83 form and attach a detailed CV. Note: No payment of any kind is required when applying for this post. Candidates will be required to do a practical test

Responsibilities

• Acquisitions Management - Handling and contract management as per notices in order to procure medical consumables (contract and non-contract).
• Ensure Compliance with the AO system and delegation when acquiring goods and services.
• Ensure strict adherence to and continuously maintain up-to-date knowledge of applicable departmental policies, prescripts, and procedures.
• Managing procurement end-to-end in terms sampling request, evaluation submission, presenting to QC, following the relevant procurement processes.
• Execute responsibilities within the Electronic Procurement System (ePS), ensuring adherence to procurement prescripts and compliance requirements.
• Prepare bidding templates and supporting documentation for presentation to the Quotation Committee.
• Compile and report on stock on hand and dues-out, supporting effective inventory control and planning.
• Contract management, Forecasting, Demand, Reporting & Policy development for warehouse.
• ESL, Logis ICN Compliance & BMI.
• Maintain regular communication with suppliers and internal stakeholders, ensuring timely follow-up on outstanding orders.
• Assist with interim and annual financial reporting, including financial year-end processes.
• Performed ad-hoc administrative and operational support tasks as required.
• Initiate and formulate new proposals for optimal efficiency and effectiveness regarding service.
• Human Resource Management - Attendance register control, leave planning and control, labour relations, training & development identification and performance agreements and review.

Requirements

• Minimal educational qualification: An appropriate National Diploma (NQF 6) or equivalent in Supply Chain Management.
• Experience:
• Appropriate experience in Supply Chain and Warehouse Management, including demand planning, inventory optimization, supplier coordination, and maintaining efficient storage and distribution systems
• Appropriate experience in managing & handling stock in a store/warehouse environment
• Inherent requirement of the job: Valid (Code B/EB) driver’s licence.
• Competencies (knowledge/skills):
• Ability to collate
• Verify data
• Work accurately and methodically
• Good interpersonal and organisational skills
• Computer skills (MS Word, Excel and Outlook)
• Knowledge and practical experience in LOGIS or Basic Accounting System (BAS)
• Knowledge of administrative and/or support duties in a store/warehouse