Assistant Director: Administrative Secretary

About the role

The Department of Correctional Services is hiring an Assistant Director: Administrative Secretary. This is a permanent post, paying R487,197 a year. How to apply: should be submitted online at https://careers.dcs.gov.za/. Emailed, post or hand delivered applications will not be considered. Reference numbers to quote: HO 2026/11/53, HO 2026/11/54, HO 2026/11/55 Closing date: 09 November 2026 @ 15H45. Use the new Z83 form and attach a detailed CV. Note: Appointment under the Public Service Act.

Responsibilities

• Prepare and consolidate reports for the chief directorate.
• Ensure a smooth document flow system in the office.
• Ensure compliance of return dates for memorandums and projects.
• Ensure quality control over the documentation received.
• Facilitate the convening of meetings, minute taking and implementation of decisions taken at meetings.
• Ensure the drafting of routine letters and memoranda, receipt of correspondence and documentation and proactively acknowledging receipt of correspondence.
• Process content of incoming and outgoing documentation.
• Ensure appropriate filing of documents.
• Liaise with various stakeholders.
• Management of performance information, human resources, finance and assets.

Requirements

• A recognized Degree /National Diploma in Office Management /Public Administration or relevant qualification.
• 3-5 years’ experience in a relevant environment.
• Computer literate.
• Valid driver’s licence.
• Competencies And Attributes:
• Performance planning, reporting and service delivery Improvement
• Financial management
• Problem solving and decision-making skills
• Facilitation skills
• Plan, organize, lead and control
• Team leadership
• Project management
• Presentation, conflict management and report writing skills
• Training and development
• Time management
• Confidentiality
• Coaching and mentoring
• Understanding of public service policy and legislative framework
• Service delivery and client orientation
• Integrity and honesty
• Assertiveness
• Ability to network
• Influence and impact
• Applied strategic thinking
• Willingness to travel