Admin Officer: Security Services

About the role

The Department of Roads and Transport (Gauteng) is hiring an Admin Officer: Security Services in Corporate Services, based in Bedfordview. This is a permanent post, paying R338,106 a year. How to apply: All applications to be submitted online on the following link: online at https//jobs.gauteng.gov.za Reference number to quote: REFS/057118 Closing date: 06 November 2026 Use the new Z83 form and attach a detailed CV. Note: Applicant must ensure that they complete all sections on the online Z83 and attached a detailed CV with at least three (3) contactable references. Failure to complete or disclose all required information will automatically disqualify the applicant. No late applications will be accepted. Shortlisted candidates will be required to submit certified copies of qualifications, identity document and driver’s license on or before the day of the interview. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA). The National Department of Forestry, Fisheries and the Environment is an equal opportunity, affirmative action employer. Preference may be given to appointable applicants from the underrepresented designated groups in terms of the Department’s equity plan. Persons with disabilities are encouraged to apply. Correspondence will be limited to successful candidates only. Short-listed candidates will be subjected to screening and security vetting to determine their suitability for employment, including but not limited to: Criminal records; Citizenship status; Credit worthiness; Previous employment (reference checks); and Qualification verification. Short-listed candidates will be expected to avail themselves at the Department’s convenience. Entry level requirements for SMS posts: In terms of the Directive on Compulsory Capacity Development, Mandatory Training Days & Minimum Entry Requirements for SMS that was introduced on 1 April 2015, a requirement for all applicants for SMS posts from 1 April 2020 is a successful completion of the Senior Management PreEntry Programme as endorsed by the National School of Government (NSG) prior to appointment. The course is available at the NSG under the name Certificate for entry into SMS and the full details can be obtained by following the below link: https://www.thensg.gov.za/training-course/sms-preentryprogramme. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. Selection panels shall score both technical exercises as an additional criterion in the interview process. All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview. Following the interview and technical assessment for all SMS posts, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity in compliance with the DPSA Directive on the implementation of competency-based assessments. Persons appointed will be subjected to a security clearance, the signing of performance agreement and employment contract. The Department reserves the right not to make an appointment. If you have not been contacted within three 3 months after the closing date of the advertisement, please accept that your application was unsuccessful. By submitting the employment application form, you agree and consent in terms of Section 11(1) of the Protection of Personal Information Act (POPIA), 2013 (Act 4 of 2013), for your personal information which you provide to the DFFE to being processed by the department and its employees, agents, Cabinet committees, and subcontractors for recruitment purposes, in accordance with the POPIA of 2013. For general enquiries please conduct Human Resources on 010 345 1535. NB: If you do not receive any response within 3 months, please accept that your application was unsuccessful. No faxed, post or hand delivered, and late applications will be considered.

Responsibilities

• Monitor the physical security services: Monitor and ensure security service providers provide the required physical security services.
• Monitor parking of vehicles in the premises in consultation with Core Business Units, Compile and communicate Security Instructions to Security as directed by the Unit Manager, Monitor the Lost and Found Storage in consultation with Unit Manager, Communicate Security instructions to Security Supervisor as Directed by the Unit Manager, monitor compliance to the Security Access Control Procedures, Communicate and Facilitate Access to parking yards.
• Process Auction and Extra Security: Compile RLS01 and BOQ for planned auction, Facilitate all requirements of extra Security for the monitoring of Auctions, Participate in the Auction Planning and Postmortem meetings and present, Facilitate Security verification of auctioned vehicles and compile report, Compile Procedures and Processes for auction with the appointed security, Facilitate Auction Parade briefings, Facilitate auction vehicle dispatch, Monitor extra Security and ensure compliance with all requirements, Compile Security Auction Postmortem report and present findings.
• Process Security Breach Incidents: Receive Security Breach Incident Reports from Security Service Providers, g-FleeT Officials and Visitors.
• Open Security Breach Incident Files and Compile all required information, Update Security Breach Incident Register and Weekly/Monthly Reports, conduct preliminary investigations for all reported Security Breach Incident and escalate to Risk as directed by Manager, maintain all records of Security Breach Incident reported, Monitor Physical and Security Surveillance Helpdesk: Implement and Monitor Security Helpdesk as per Standard Operating Procedures.
• Monitor Service Providers providing maintenance and ensure that all requirements are met, Compile communications on security matters as directed by the Unit Manager, Exercise strict confidentiality in and around security surveillance matters, Monitor Security improvement projects.
• Comply with Risk processes and Mitigation: Comply to all relevant security Acts, Policies, Regulation and Standards, Monitor and enforce compliance to Security Policy, Plan, Processes and Procedures, Compile and submit weekly/monthly/quarterly security reports, maintain strict confidentiality on reported incidents Maintain the lost and found, keep record of incoming, stored and claimed (outgoing) lost and found items.
• Plan, Reporting, Administration: Conduct Secretariat Services for security meetings and maintain strict confidentiality on all security discussions and resolutions, maintain filing system for all security documentation (manual and electronic), Verify all submitted security invoices compile analysis, compile snag lists, completion letters, and submit for approval.
• Human resources: Supervise security Officials within the Section.

Requirements

• A minimum 3 year National Diploma (NQF Level 6) in Security Management/Security Risk Management.
• PSIRA Grade B.
• At least 2-3 years’ experience in Security Management environment in the Public Service.
• Knowledge:
• Minimum Information Security Standard (MISS) policy document
• Information Security
• Knowledge and understanding of Security Management
• People oriented
• Driver’s License will be an added advantage