Senior Admin Officer: Loss Control and Vehicle Monitoring

About the role

The Department of Roads and Transport (Gauteng) is hiring a Senior Admin Officer: Loss Control and Vehicle Monitoring in Transport Support Services, based in Bedfordview. This is a permanent post, paying R413,001 a year. How to apply: All applications to be submitted online on the following link: online at https//jobs.gauteng.gov.za Reference number to quote: REFS/057127 Closing date: 06 November 2026 Use the new Z83 form and attach a detailed CV. Note: Applicant must ensure that they complete all sections on the online Z83 and attached a detailed CV with at least three (3) contactable references. Failure to complete or disclose all required information will automatically disqualify the applicant. No late applications will be accepted. Shortlisted candidates will be required to submit certified copies of qualifications, identity document and driver’s license on or before the day of the interview. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA). The National Department of Forestry, Fisheries and the Environment is an equal opportunity, affirmative action employer. Preference may be given to appointable applicants from the underrepresented designated groups in terms of the Department’s equity plan. Persons with disabilities are encouraged to apply. Correspondence will be limited to successful candidates only. Short-listed candidates will be subjected to screening and security vetting to determine their suitability for employment, including but not limited to: Criminal records; Citizenship status; Credit worthiness; Previous employment (reference checks); and Qualification verification. Short-listed candidates will be expected to avail themselves at the Department’s convenience. Entry level requirements for SMS posts: In terms of the Directive on Compulsory Capacity Development, Mandatory Training Days & Minimum Entry Requirements for SMS that was introduced on 1 April 2015, a requirement for all applicants for SMS posts from 1 April 2020 is a successful completion of the Senior Management PreEntry Programme as endorsed by the National School of Government (NSG) prior to appointment. The course is available at the NSG under the name Certificate for entry into SMS and the full details can be obtained by following the below link: https://www.thensg.gov.za/training-course/sms-preentryprogramme. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. Selection panels shall score both technical exercises as an additional criterion in the interview process. All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview. Following the interview and technical assessment for all SMS posts, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity in compliance with the DPSA Directive on the implementation of competency-based assessments. Persons appointed will be subjected to a security clearance, the signing of performance agreement and employment contract. The Department reserves the right not to make an appointment. If you have not been contacted within three 3 months after the closing date of the advertisement, please accept that your application was unsuccessful. By submitting the employment application form, you agree and consent in terms of Section 11(1) of the Protection of Personal Information Act (POPIA), 2013 (Act 4 of 2013), for your personal information which you provide to the DFFE to being processed by the department and its employees, agents, Cabinet committees, and subcontractors for recruitment purposes, in accordance with the POPIA of 2013. For general enquiries please conduct Human Resources on 010 345 1535. NB: If you do not receive any response within 3 months, please accept that your application was unsuccessful. No faxed, post or hand delivered, and late applications will be considered.

Responsibilities

• Maintain Fleet Vehicle Utilisation: Monitor fleet vehicles through vehicle tracking and telematics systems, Track vehicle movements, mileage, utilization, fuel consumption, and driver behaviour, identify irregularities such as unauthorized trips, excessive idling, speeding, and vehicle misuse, monitor optimal allocation and utilization of fleet vehicles, generate daily, weekly, and monthly vehicle monitoring reports.
• Monitor fleet compliance and governance requirements: Oversee compliance with organizational fleet policies and procedures, monitor vehicle licenses, roadworthy certificates, permits, and insurance documentation, verify adherence to transport regulations and operational standards, Maintain accurate fleet records and audit-ready documentation.
• Reporting and Data Analysis: Analyze vehicle tracking data and identify trends, prepare management reports on fleet performance and utilization, Monitor key performance indicators (KPIs) relating to fleet operations, provide recommendations to improve operational efficiency and reduce costs.
• Supervise Administrative and Operational Processes: Maintain driver profiles and records, Monitor driver compliance with fleet policies, Report incidents of vehicle misuse, speeding, and non-compliance, Support driver awareness and corrective action initiatives, Verify fuel transactions against vehicle usage data, Identify and report potential fuel abuse or fraud, assist in implementing fuel-saving initiatives.
• Support Stakeholder and Customer Services: Liaise with internal departments regarding vehicle usage and allocation, respond to vehicle monitoring queries and requests, provide fleet information to management and external stakeholders, Maintain effective relationships with service providers and fleet users.
• Supervise resources: Provide operational guidance and support to the component, Supervise and support staff in the execution of daily activities, monitor utilization of financial and operational resources within the unit, compile budgetary input and provide recommendations on operational resource requirements, facilitate staff development and promote continuous improvement within the component.

Requirements

• A minimum 3 year National Diploma (NQF Level 6) in Public Administration, Transport Management, Logistics Management, Business Administration, Fleet Administration.
• 3 to 5 years' experience in fleet administration, vehicle monitoring, transport operations, or fleet management at Salary Level 7.
• Experience working with vehicle tracking and telematics systems.
• Supervisory experience may be required.
• Valid Driver’s License.
• Knowledge:
• Fleet management principles and practices
• Vehicle tracking and telematics systems
• Road Traffic Regulations
• Fleet policies and procedures
• Data analysis and reporting
• Contract and service provider management
• Risk management principles