Secretary Security and Facility

About the role

The Department of Community Safety (Gauteng) is hiring a Secretary Security and Facility in Corporate Management Services, based in Head Office (Johannesburg). This is a permanent post, paying R237,453 a year. How to apply: Applicants must apply online at: www.gautengonline.gov.za / http://professionaljobcentre.gpg.gov.za. Reference number to quote: REFS/056975 Closing date: 09 November 2026 Use the new Z83 form and attach a detailed CV.

Responsibilities

• Provide a secretarial/receptionist support service to the office of the executive authority.
• This would, inter alia, entail the following:
• Receive telephone calls and refer the calls to the correct persons
• Receive visitors to the office of the executive authority
• Co-ordinate appointments with the appointment’s secretary
• Types documents for the staff within the office
• Operate office equipment like fax machines and photocopiers
• Provide clerical support to the office
• Liaise with travel agencies to make travel arrangements for the staff of the office and the executive authority
• Arrange meetings and events for the office of the executive authority
• Identify venues, invite role players and organise refreshments
• Process the travel and subsistence claims of the staff of the office of the executive authority
• Draft routine correspondence and reports
• Administer matters like leave registers and telephone accounts
• Handle the procurement of standard items like stationary, refreshments etc. Remain up to date with regard to prescripts/policies and procedures applicable to her/his work terrain.
• Study the relevant Public Service and departmental prescripts/policies and other documents to ensure that the application thereof is understood properly
• Remain abreast with the procedures and processes that apply in the office of the executive authority

Requirements

• Grade 12 with typing as a subject or any other training course/qualification that will enable the person to perform the work satisfactorily.
• No criminal record or any pending cases against you.
• Knowledge and Skills:
• Language skills and the ability to communicate well with people at different levels and from different backgrounds
• Good telephone etiquette
• Computer literacy
• Sound organisational skills
• High level of reliability
• Basic written communication skills
• Ability to act with tact and discretion
• Good grooming and presentation