Registry Clerk

About the role

The Office of the Chief Justice is hiring a Registry Clerk, based in National Office Midrand. This is a permanent post, paying R237,453 – R279,708 a year. How to apply: Applications can be sent via email to 2026/156/OCJ@judiciary.org.za Reference number to quote: 2026/156/OCJ Closing date: 09 November 2026 Use the new Z83 form and attach a detailed CV. Note: The Organisation will give preference to candidates in line with the Employment Equity goals.

Responsibilities

• Ensure that there is enough space for filing in the storeroom to avoid misfiling of documents, record receipt files, protection of records and ensure filling, Make sure that the storeroom is locked to limit access, replace torn out registers and keep closed registers safe in the archival storeroom.
• Open and close files according to record classification System, file/store, trace (manually) and retrieve documents and files and ensure that the information inside the personal file is filed accordingly.
• Label files neatly for easy retrieval, arrange and package files for archives and distribution, register all files requested by relevant clients.
• For example, clients such as Auditors and HR practitioners.
• Develop a database for employees who are transferred to other departments, record and screen all correspondence before forwarding, communicate with HR Practitioners from other departments about transferring of files, audit the files to make sure that all documents recorded are still in the file, register the files in the transfer register, register files with Facilities Unit for courier service and update the transfer register for future use.

Requirements

• An applicant should be in possession of a Grade 12 certificate or equivalent qualification at NQF level four (4) as recognised by SAQA.
• No experience required.
• At least I-year registry experience as an added advantage.
• Knowledge and skills:
• Understanding of the National Archives Act and Regulations
• Understanding of the legislative framework governing the Public Service
• Knowledge of storage and retrieval procedures in terms of the working environment
• Understanding of the work in registry and knowledge of Batho Pele Principles
• Skilled in communication (written and verbal), interpersonal relations, computer literacy (MS Office), numeracy, time management, planning and organising and report writing skills.