Assistant Registrar of Deeds: Examination and Sorting (Eastern Cape)
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About the role
The Department of Land Reform and Rural Development is hiring an Assistant Registrar of Deeds: Examination and Sorting in Examination, Execution and Deeds Training Services, based in Eastern Cape (Qonce). This is a permanent post, paying R932,292 a year. How to apply: Applications can be submitted by hand delivery during office hours to: 113 Alexander Road, Qonce, 5600 Eastern Cape before the closing date as no late applications will be considered. Candidates are also encouraged to apply by using this link http://deedsportal.deeds.gov.za before the closing date as no late applications will be considered. Applications and supporting documents sent to us that are not specified in the advertisement for the post that you are applying for will not be accepted. Reference number to quote: 3/1/1/1/2026/319 Closing date: 09 November 2026 at 16:00 Use the new Z83 form and attach a detailed CV. Note: EE Targets: African, Coloured, Indian and White Males, and African, Coloured, Indian and White Females, and Persons with disabilities.
Responsibilities
- Monitor examination of deeds and documents.
- Check deeds and documents for registrability and take corrective measures.
- Grant hearing to Conveyancers, make ruling and provide guidance.
- Provide inputs for the update of deeds practice manual, legislation, and draft circulars.
- Report on examination team performance, standards, and turnaround times.
- Update acts, manuals, and circulars.
- Execute deeds.
- Validate that appointed appearer has signed execution clause/request for registration.
- Verify validity date of relevant certificates.
- Sign all deeds and documents that are registrable.
- Report problems with regard to execution of deeds, to ARD/DROD in charge of execution.
- Draft reports to court.
- Receive the notice of motions and all supporting documents.
- Peruse notices of motions and supporting documents.
- Research the facts there in.
- Compile a report to court and attach all relevant documents.
- Manage the execution of deeds and documents.
- Attend to the requests for late and expedited execution of deeds and arrange for final black booking.
- Notify conveyancers regarding problems encountered on deeds at execution and provide guidance.
- Monitor execution register for Conveyancers.
- Reject deeds that are not registrable.
- Attend to simultaneous registration with other offices.
- Manage distribution of deeds.
- Verify the information on the distribution list with actual deeds batches and spot-check.
- Verify returned deeds against distribution list and initiate corrective measures.
- Manage statistics, exception reports and implement corrective measures.
- Prevent and address backlogs.
- Attend to queries relating to deeds on the system.
- Authorize request for withdrawal of deeds.
- Manage the update procedure manual.
Requirements
- Minimum requirements:
- A Grade 12 Certificate and National Diploma in Law/National Diploma Deeds Registration Law/Buris/B Proc/LLB or related equivalent qualifications
- 4 years’ experience at junior management level in Deeds environment
- Extensive and proven ability in knowing, interpreting, and applying various legislation and Acts pertaining to registration of Deeds including (but not limited to): Deeds Registries Act, Sectional Titles Act, Ordinances, Proclamations, Case Law, Common Law.
- Ability to address a professional audience comfortably.
- Ability to convey knowledge to others.
- Planning and execution skills.
- Communication skills.
- Project Management skills.