Assistant Registrar Deeds: Mechanisation and Digitisation

About the role

The Department of Land Reform and Rural Development is hiring an Assistant Registrar Deeds: Mechanisation and Digitisation in Registration And Information Services, based in Mpumalanga (Mbombela). This is a permanent post, paying R932,292 a year. How to apply: Applications can be submitted by hand delivered during office hours to: Officer of the Registrar of Deeds: Mpumalanga at 25 Bell Street Mbombela 1200. Candidates are also encouraged to apply by using this link http://deedsportal.deeds.gov.za before the closing date as no late applications will be considered. Applications and supporting documents sent to us that are not specified in the advertisement for the post that you are applying for will not be accepted Reference number to quote: 3/1/1/1/2026/316 Closing date: 09 November 2026 at 16:00 Use the new Z83 form and attach a detailed CV. Note: EE Targets: African, Coloured, Indian Males and African, Coloured, Indians, White Females, and Persons with Disabilities.

Responsibilities

• Managed data section.
• Manage workload, workflow, processes and standards and implement corrective measures.
• Oversee the review of system change request.
• Recommend debit and credit notes.
• Extract exception report for data section and implement corrective measure.
• Quality assure that deeds are captured and verified correctly to meet turnaround times.
• Manage compliance with DRS standards.
• Manage update of the procedure manual.
• Manage shortcomings on DRS and the recommendations.
• Manage data related queries.
• Investigate and research facts as per request.
• Manage data errors, provide feedback and take corrective measures.
• Manage correspondence and give guidance to clients.
• Extract exception report for image scanning section and implement corrective measures.
• Manage the scanning of deeds and documents to meet the turnaround times.
• Manage the update of procedure manuals.
• Manage the shortcomings on the systems and the recommendations.
• Manage image scanning related queries.
• Manage queries and scanning errors and take corrective.
• Approve request for expedite delivery.
• Manage archiving of records.
• Manage archiving of records and microfilm rolls are in accordance with required standards.
• Manage collection of micro rolls from off-side storage.

Requirements

• Minimum requirements:
• Applicants must be in a possession of Grade 12 Certificate and National Diploma in Law/National Diploma Deeds Registration Law/Buris/B Proc/LLB or related or related equivalent qualification
• 4 years’ experience at junior management level in Deeds environment
• Job related knowledge:
• Computer software skills
• Good written and verbal communication skills
• Good judgement and assertive skills
• Project Management skills
• People Management skills
• Organise and planning skills
• Applied strategic thinking
• Budgeting and financial Management
• Communication and information Management
• Customer focus and responsiveness
• Developing others
• Diversity Management
• Impact and influence
• Managing Interpersonal Conflict and resolving problems
• Networking and building bonds
• Planning and organising
• Problem-solving and decision Making and Team leadership