Provisioning Officer

About the role

The Department of Higher Education and Training is hiring a Provisioning Officer, based in Head Office. This is a permanent post, paying R338,106 – R398,277 a year. How to apply: Email Address: fpo28@emcol.co.za Reference number to quote: EMC1/28/26 Closing date: 06 November 2026 at 14H00 Use the new Z83 form and attach a detailed CV.

Responsibilities

• Serve as a secretariat to the Bid Evaluation Committee and Bid Adjudication Committee (includes obtaining approval).
• Assist in the compilation of bid documents and submit specifications to the Bid Committee and finance department for budget purposes.
• Prepare tender averts and receive submissions of expressions of interest.
• Receive and open bid documents.
• Arrange and coordinate tender briefing sessions and prepare attendance registers.
• Compile a database of approved suppliers.
• Source quotations from database according to the threshold values determined by the National Treasury.
• Source quotations from accredited suppliers through College database.
• Provide review of quotations, specifications and all documents supplied by the supplier to comply with the prescribed requirements.
• Arrange and coordinate briefing sessions where necessary.
• Implement procurement policies in line with relevant prescripts and legislation.
• Generate purchase orders, submissions for approval and submission of purchase orders to the relevant parties.
• Aid in the receipt of goods and services through the MIS and submission to Finance department.
• Assist in the provision of an effective Contract Management service to the College.
• Maintain proper relationship with suppliers within the code of ethics to ensure delivery of goods/services.
• Provide logistical and disposal service.
• Provide asset management service to the College.

Requirements

• Matric or equivalent plus a recognized National Diploma/Degree in Supply Chain Management/Logistics/Public Management (NQF level 6).
• 2 - 3 years’ experience in supply chain management or relevant environment.
• Valid Driver’s License will be an added advantage.
• Competencies:
• Basic knowledge of supply chain policies, procedures and practices
• Basic Knowledge and understanding of PFMA, Treasury regulations and applicable SCM prescripts
• Knowledge of demand and acquisition will be added advantage
• Knowledge and understating of legislative framework governing the Public Services
• Knowledge of procedures in terms of the working environment
• Knowledge of Coltech
• Knowledge of Department of Higher Education mandate
• Skills:
• Planning and organizing
• Report writing
• Communication and interpersonal
• Flexibility
• Computer literacy
• Customer care services
• Teamwork