Assistant Director: Facilities and Records Management

About the role

The Department of Higher Education and Training is hiring an Assistant Director: Facilities and Records Management, based in Head Office. This is a permanent post, paying R487,197 – R573,897 a year. How to apply: Email address: asdfrm23@emcol.co.za Reference number to quote: EMC/1/23/26 Closing date: 06 November 2026 at 14H00 Use the new Z83 form and attach a detailed CV. Note: To Apply: Applications must be submitted on completed latest Z83 form. A detailed comprehensive CV is required. Certified copies of the required documents as per the advert specification will be requested from shortlisted candidates only on or before the day of the interview. Failure to submit completed latest Z83 form and detailed comprehensive CV will result in the application not being considered. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. Selection panels shall score both technical exercises as an additional criterion in the interview process. Recommended candidates will be subjected to a personnel suitability check (criminal record, citizenship, financial record checks, verification of qualification and previous employment verification). Late applications will not be accepted. Applicants who have not been informed about the outcome of their applications within 3 months after the advert closing date may regard their application as being unsuccessful. The employer is an equal opportunity and reserves the right not to appoint. The decision of employment in terms of employment equity will be determined by the employment equity targets of the Department/College. People with disabilities are encouraged to apply. All Applications must be submitted through email addresses per position and ensure that it is 1 attachment.

Responsibilities

• Oversee maintenance of buildings and premises.
• Ensure compliance to SHERQ and OHS Act.
• Oversee fleet management.
• Maintain the physical security functions including key control, personnel, document and surveillance security.
• Records Management.
• Management of all Human, Financial and other resources of the unit.
• Perform any other duty related to the post.

Requirements

• National Senior Certificate/Grade 12/Standard 10 or NCV Level 4.
• Recognised 3 year National Diploma (NQF 6) /Degree in Building Management/Safety Management/Construction Management or related qualification.
• 3 to 5 years’ experience in Facilities Management, SHERQ and OHS environment.
• At least 3 years supervisory experience.
• Must also be in possession of a valid Driver’s License.
• Competencies:
• Knowledge of Public Service Act and Regulations
• Occupational Health and Safety Act
• Immovable Asset Management Act
• Telephone Management System
• Fire control system and facilities management system
• Knowledge of Occupational Health and Safety Act 85 of 1993 and related regulations
• Skills:
• Planning and organising
• Report writing
• Financial management
• Client oriented
• Project management
• People management
• Computer literacy
• Communication and interpersonal
• Problem solving
• Client service