Secretary

About the role

The Department of Health is hiring a Secretary in Hospital Facilities Planning, based in Pretoria. This is a permanent post, paying R237,453 a year. How to apply: The Director-General, National Department of Health, Private Bag X399, Pretoria, 0001. Hand delivered application may be submitted at Reception (Brown Application Box), Dr AB Xuma Building, 1112 Voortrekker Rd, Pretoria Townlands 351-JR or should be forwarded to recruitment@health.gov.za quoting the reference number on the subject e-mail. For attention: Ms M Shitiba Reference number to quote: NDOH 87/2026 Closing date: 09 November 2026 Use the new Z83 form and attach a detailed CV.

Responsibilities

• Provides a secretarial/receptionist support service manager:
• Receives and screen telephones calls, receive visitors and refer enquiries to the appropriate officials
• Manages the Manager’s diary, appointments, meetings and arrangements, including coordinating venues and virtual meetings
• Arrange and coordinate meetings, workshops, stakeholder engagements, including agendas, meeting packs, minutes and action registers where required.
• Receive, records, distribute and track correspondence, submissions, memoranda and other official documents.
• Provides a clerical support in the preparation, formatting, filing, copying and distribution of letters, reports, submissions and presentations.
• Maintains effective electronic and physical filing systems, registers and records, ensuring that information is secure, confidential and readily accessible.
• Liaise with travel agencies and relevant officials to arrange official travel and accommodation and verifies travel documentation and arrangements.
• Assist with travel claims, office resource and other administrative and logistical arrangements as required.
• Coordinates communication and follows up on outstanding matters, information, documentation and actions on behalf of the Manager.
• Provides administrative support to the Directorate in dealing with internal and external stakeholders, including provincial departments and other government institutions.
• Remains up to update with and applies relevant Public Service and departmental legislation, prescripts, policies, procedures and guidelines applicable to the work environment.

Requirements

• A Grade 12 (NQF 4) with typing as a subject or related training course/qualification that will enable the person to perform the work satisfactorily.
• Knowledge and experience in general office and provisioning administration.
• Knowledge and experience in Microsoft office and knowledge of departmental procedures regarding finances and budgeting.
• Good telephone etiquette, computer literacy, organisational and planning, high level of reliability and good communication (written and verbal) skills.
• Ability to act with tact and discretion.