Secretary

About the role

The Department of Correctional Services is hiring a Secretary. This is a permanent post, paying R237,453 a year. How to apply: should be submitted online at https://careers.dcs.gov.za/. Emailed, post or hand delivered applications will not be considered. Reference numbers to quote: HO 2026/11/102, HO 2026/11/103, HO 2026/11/104, HO 2026/11/105, HO 2026/11/106, HO 2026/11/107, HO 2026/11/108 Closing date: 09 November 2026 @ 15H45. Use the new Z83 form and attach a detailed CV. Note: Appointment under the Public Service Act.

Responsibilities

• Execute office and general administrative duties.
• Screen and answer telephone calls.
• Type correspondence.
• Compile documentation and presentations.
• Ensure proper record management through effective filing systems.
• Manage electronic document tracking system.
• Maintain diary and manage appointments.
• Responsible for the management of document tracking system.
• Arrange and coordinate meetings, workshops etc. Facilitate the procurement of office equipment such as stationery.
• Perform all such tasks and duties related to the role.
• Make all transport arrangements for conferences, courses, meetings and hearings away from the office.
• Management of assets.

Requirements

• Grade 12 with typing as a subject or any other training course or qualification that will enable the person to perform the work satisfactorily.
• No experience required.
• Computer literate.
• Competencies And Attributes:
• Honesty and integrity
• Attention to detail
• Plan and organize
• Punctuality and confidentiality
• Service delivery and client orientation
• Excellent communication skills (written and verbal)
• Ability to work under pressure
• Ability to coordinate and organize work related tasks
• Good telephone etiquette
• High level of reliability
• Ability to act with tact and discretion