Assistant Director: Bids and Contract Administration

About the role

The Department of Basic Education is hiring an Assistant Director: Bids and Contract Administration in Finance and Administration Chief Directorate: Financial Management Services Directorate: Supply Chain Management, based in Pretoria. This is a contract post, paying R487,197 a year. How to apply: Submitted via post to: Private Bag X895, Pretoria, 0001 or hand-deliver to: The Department of Basic Education, 222 Struben Street, Pretoria or you can email your application HR@dbe.gov.za in PDF format. Please visit the Department of Education’s website at www.education.gov.za For attention: Ms N Monyela/ Mr M Segowa Reference number to quote: DBE/77/2026 Closing date: 06 November 2026 Use the new Z83 form and attach a detailed CV. Note: The successful candidate must sign an annual performance agreement, annually disclose their financial interests and be subjected to a security clearance.

Responsibilities

• The successful candidate will be responsible for managing the Acquisition process effectively, Attending and advising during the Bid Specification Committee (BSC) or Bid Evaluation Committee (BEC) meetings, Attending and responding to the audit findings, Providing secretariat function and support to the BSC and BEC, Compiling submissions after the BAC has made recommendations to the Director General, Compiling the bid committees reports, Compiling the monthly reports, Administering contracts’ compliance, Assisting the Deputy Director by providing Secretariat function and support to the Bid Adjudication Committee (BAC), Drafting letters to Bidders informing them about the outcome of the bid after the finalisation of the bidding process, Facilitating the finalisation of the contracts/SLA in consultation with Legal Services, Facilitating and ensuring that payments of Suppliers Service Providers are done within 30 days, Notifying the Suppliers Service providers/Contractors regularly on the status or expiry of contracts, Updating the Commitment Register when payments are processed, Coordinating and monitoring the Contracts, Ensuring proper record keeping of all contracts and relevant documentations, Reviewing modifications, extensions and contract close-out documents for further action, Performing any other work as related duties by the managers.
• Ensuring performance development and performance management of staff.

Requirements

• The applicant must be in possession of a 3 year relevant post matric qualification (NQF level 6) or equivalent qualification as recognised by SAQA in Public Administration, Supply Chain Management, Procurement, Logistics, at least 3 years relevant experience in Supply Chain Management at supervisory level, Experience in Bids Management and Acquisition Management, Knowledge of procurement policies, regulations and relevant legislations governing the Bids Administration and Acquisitions Management, Communication skills (Verbal and Written), Computer literacy (MS Word, MS Excel, MS PowerPoint and MS Outlook ), Ability to work as a team, Good interpersonal relations, Ability to solve problems, Attention to details and excellent numeric skills.