Administration Clerk

About the role

The Office of the Chief Justice is hiring an Administration Clerk, based in KwaZulu-Natal Division of The High Court Pietermaritzburg. This is a permanent post, paying R237,453 – R279,708 a year. How to apply: Applications can be sent via email to 2026/146/OCJ@judiciary.org.za Reference number to quote: 2026/146/OCJ Closing date: 30 October 2026 Use the new Z83 form and attach a detailed CV. Note: The Organisation will give preference to candidates in line with the Employment Equity goals.

Responsibilities

• Render general clerical support services.
• Record, organise, store, capture and retrieve correspondence and data, update registers and statistics, receive, determine nature of request/documents and distribute all incoming and outgoing documents and follow-up on outstanding matters, keep a complete filing system and does filing and tracing of documents for the manager and the component (where required), type letters and/or other correspondence when required, keep and maintain the incoming and outgoing document register of the component (district offices), provide supply chain clerical support services within the component, handle sub-inventory controller for the manager’s office, liaise with internal and external stakeholders in relation to procurement of goods and services, handle the procurement of standard office items like stationery, refreshments, etc. by obtaining quotations and completing procurement forms, keep and maintain the asset register of the component (district offices), provide personnel administration clerical support services within the component, maintain a leave register for the component, keep and maintain personnel records and attendance register within the component, make suitable travel arrangements and check that the relevant documentation on receipts correspond with the arrangements (e.g. accommodation, flight scheduling, passports, visas, etc.), process travel and subsistence claims for the manager and members of the Unit, provide administrative support service, provide logistical arrangements to meetings, provide secretariat support services to the meetings, compile minutes and memos, handle incoming and outgoing office correspondence, ensure a proper filling system for all the records and provide support with stationery supplies within the sub-directorate.

Requirements

• A Grade twelve (12) certificate.
• No experience required.
• A driver’s license will serve as an added advantage.
• Knowledge and skills:
• Knowledge of working procedures in terms of the working environment
• Registry processes and practice
• Storage and retrieval procedures in terms of the working environment
• Understanding of legislative frameworks governing the Public Service
• Filling system
• Mail procedure manual
• Promotion of access to information Act
• National archives and Batho Pele Principles
• Skilled in computer literacy (Microsoft Office), communication, numeracy, interpersonal skills, problem solving, analysing, time management and administrative skills.