Registry Clerk

About the role

The Department of Land Reform and Rural Development is hiring 2 Registry Clerk posts in Human Resource And Records Management, based in Gauteng (Pretoria). This is a permanent post, paying R237,453 a year. How to apply: Applications can be submitted by hand delivery during office hours to: North Gauteng Deeds Registry, at 600 Lilian Ngoyi Street, Berea Park, 0002, Pretoria (Department of Land Reform and Rural Development: Head Office). Candidates are also encouraged to apply by using this link: http://deedsportal.deeds.gov.za before the closing date, as no late applications will be considered Reference number to quote: 3/1/1/1/2026/284 Closing date: 30 October 2026 at 16:00 Use the new Z83 form and attach a detailed CV. Note: EE Targets: African, Coloured, Indian and White Males and Indian and White Females, and Persons with Disabilities.

Responsibilities

• Provide registry counter services.
• Attend to clients.
• Handle telephonic and other enquiries received.
• Receive and register hand delivered mail/files.
• Handle incoming and outgoing correspondence.
• Receive all mails.
• Sort, register and dispatch mail.
• Distribute notices on registry issues.
• Receive and capture invoices.
• Render an effective filling and record management service.
• Opening and close files according to record classification system.
• Filing/storage, tracing (electronically/manually) and retrieval of documents and files.
• Complete index cards for all files.
• Operate office machines in relation to the registry function.
• Open and maintain Franking machine register.
• Frank post, record money and update register on daily basis.
• Undertake spot checks on post to ensure no private post is included.
• Open & maintain remittance register.
• Record all valuable articles as prescribed in the remittance register.
• Hand delivers and signs over remittances to finance.
• Send wrong remittances back to sender via registered post and record reference number in register.
• Keep daily record of number of letters franked.
• Process documents for archiving and/disposal.
• Electronic scanning of files.
• Sort and package files for archives and distribution.
• Compile list of documents to be archived and submit to the supervisor.
• Keep records for archived documents.

Requirements

• Minimum requirements:
• Applicants must be in a possession of Grade 12 Certificate
• No experience required
• Knowledge of registry duties, practices as well as the ability to capture data, and operate computer
• Working knowledge and understanding of the legislative framework governing the Public Service
• Knowledge of storage and retrieval procedures in terms of the working environment
• Understanding of the work in registry
• Planning and organization
• Computer literacy
• Language
• Good Verbal and written communication skills
• Interpersonal relations
• Flexibility
• Teamwork