Secretary

About the role

The Department of Land Reform and Rural Development is hiring a Secretary in Information Technology Audit, based in Gauteng (Pretoria). This is a permanent post, paying R237,453 a year. How to apply: Applications can be submitted by hand delivery during office hours to: 600 Lilian Ngoyi Street (formerly known as Van Der Walt Street) Berea Park, Pretoria, 0001 or by email to Post279@dlrrd.gov.za Reference number to quote: 3/1/1/1/2026/279 Closing date: 30 October 2026 at 16:00 Use the new Z83 form and attach a detailed CV. Note: EE Targets: African, Coloured, Indian and White Males, and African, Coloured, Indian and White Females, and Persons with Disabilities.

Responsibilities

• Provide a secretariat/receptionist support service to the Director.
• Receive telephone calls and refer the calls to the correct role players if not meant for the relevant senior manager.
• Record appointments and events in the diary.
• Type documents for the senior manager and other staff within the unit.
• Operate office equipment e.g. computers and photocopiers.
• Provide a clerical support service to the Senior Manager.
• Liaise with travel agencies to make travel arrangements.
• Check arrangements when relevant documents are received.
• Arrange meetings and events for the senior manager and the staff in the unit.
• Identifies venues, invite role players, organise refreshments and sets up schedules for meeting and events.
• Process the travel and subsistence claims for the unit.
• Process all invoices that emanate from the activities of the work of the senior manager.
• Records basic minutes of meetings of the senior manager where required.
• Draft routine correspondence and reports.
• Do filing of documents for the senior manager and the unit where necessary.
• Administer matters like leave registers and telephonic accounts.
• Receive, records and distributes all incoming and outgoing documents.
• Handle the procurement of standard items like stationary, refreshments etc. Collects all relevant documents to enable the Director to prepare for meetings.
• Remains up to date with regard to prescripts/policies and procedures applicable to her/his work environment to ensure efficient and effective support to the senior manager.
• Study the relevant public service and the departmental prescripts/policies and other documents to ensure that the application thereof is understood properly.
• Keep abreast with the procedures and process that apply in the office of the senior manager.

Requirements

• Minimum requirements: A Grade 12 Certificate or relevant equivalent.
• Job related knowledge: Computer literacy (Microsoft Word, Microsoft Excel, PowerPoint, etc.).
• Job related skills:
• Good telephone etiquette
• Sound organisational ability
• Good people skills
• Computer literacy
• Ability to communicate well with people at different levels and from different backgrounds (both written and verbal)
• Ability to act with tact and discretion