Administration Officer

About the role

The Department of Home Affairs is hiring an Administration Officer, based in Western Cape Medium Office Wynberg. This is a permanent post, paying R338,106 – R398,277 a year. How to apply: Applications compliant with the “Directions to Applicants” above, must be submitted online at https://erecruitment.dha.gov.za or sent to the correct address specified as follows:-Western Cape: Physical Address: 4th Floor Fair Cape Building, 56 Barrack Street, Cape Town, 8000. Reference number to quote: HRMC 67/26/1 Closing date: 30 October 2026 Use the new Z83 form and attach a detailed CV.

Responsibilities

• The successful candidate will be responsible for, amongst others, the following specific tasks: Implement the administrative operations of the office.
• Perform general administrative activities in support of the unit.
• Draft submissions, reports, submissions, memorandums and minutes for the unit).
• Conduct records and document management both manually and electronically.
• Provide support in completing and processing of subsistence claims.
• Keep track of all incoming work and ensure that all deadlines are met.
• Liaise with all stakeholders relevant to the office.
• Administer leave arrangements.
• Process forms and documents related to claims, payments, invoices and consultant fees relevant to the office.
• Type correspondence as and when required.
• Oversee office equipment and organise maintenance and repairs as required.
• Provide logistical services in the functional unit.
• Ensure innovation and service delivery within the Unit.
• Ensure the implementation of effective risk and compliance management practices.
• Ensure effective and efficient management of human, physical and financial resources within the Unit.
• Coach and guide staff on best practices and compliance with regulatory requirements.

Requirements

• An undergraduate qualification in Office Management and Technology/Business Management/Administration Management at NQF Level 6 as recognised by SAQA.
• At least 1 years experience in administration is required.
• Extensive knowledge of various filing systems.
• Knowledge of the Public Service Regulations.
• Knowledge of Office Administration methodologies.
• Knowledge and Understanding of departmental legislation and Prescripts.
• Knowledge of the Public Finance Management Act (PFMA) and National Treasury Regulations.
• Knowledge of Supply Chain Management processes.
• Willingness to travel and work extended hours.
• Required skills and competencies:
• Planning and organising
• Analytical thinking
• Problem Solving
• Financial Administration
• Office Administration Time Management
• Planning
• Interpersonal
• Verbal and Written Communication
• Teamwork
• Customer Focus
• Multi-Tasking
• MS Office (MS Word, Excel, PowerPoint)
• Computer literacy
• Patriotic, Honesty, Integrity and Accountability