Data Capturer

About the role

The Department of Higher Education and Training is hiring a Data Capturer, based in King Campus. This is a permanent post, paying R201,093 – R236,877 a year. (Permanent, PERSAL appointment) Re advertisement How to apply: Please hand deliver or courier your applications to the reception area quoting the relevant reference number addressed to the Acting Principal, Lovedale TVET College, Corporate Office, 1 Amatola Row, Qonce, 5600. Please see the email address below for electronic applications. Email Address: rectruitment@lovedale.org.za Reference number to quote: KC/DATA/01/06 Closing date: 30 October 2026 Use the new Z83 form and attach a detailed CV. Note: All applications must be accompanied by a signed and fully completed NEW Z83 form obtainable from any public service Department or DPSA website, a comprehensive CV including at least three contactable references. Foreign qualifications must be accompanied by a SAQA evaluation report. Successful candidates will be subjected to a vetting and financial disclosure process (criminal record, citizenship, qualification verification and employment verification). Lovedale TVET College is an equal opportunities employer and reserves the right not to fill the posts. People living with disability are encouraged to apply. If you have not been contacted within six months after closing date, please consider your application as unsuccessful. NB Please ensure that the Z83 form is completed in full. Incomplete Z83 will be disqualified. The college reserves the right to withdraw the posts at any time. Communication will only be entered into with the shortlisted and successful candidates. All shortlisted candidates may be subjected to personnel suitability checks (criminal records, citizenship, and qualification verification). The suitable candidates will be required to annually disclose their financial interests and declare any conflict or perceived conflict of interest. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical generic requirements, and the other must be an integrity (ethical conduct) assessment

Responsibilities

• Capture data from available records into the required formats e.g. system(s), databases, tables and spreadsheets, Capture student registration, receipt of payment and issue student numbers, Capture enrolment forms during the registration period, Capture ICAS, ISAT and final examination marks, Capture marks on the system and submit to EMIS Officer, Capture students' absenteeism on the system, Review and validate all data from records and ensure the integrity of data captured, Identify missing data and errors observed during data entry, Complete mark sheets (hard copies) and make copies to be used as attendance registers in the examination venue, Submit data and mark sheets to lecturers in the marking venue (internal marking), Make regular backups of data, Maintain and update system records, keep and maintain records and files, ensure records and files are properly sorted and secured, Provide information to relevant components, Email schedule of results to Campus Heads, HODs and Senior Lecturers.

Requirements

• Grade 12/Matric Certificate/NQF Level 4 Certificate, National Diploma/Degree in Business Studies Qualification, 1-2 years’ relevant working experience in a TVET/Public Service Data Capturing System, Certificate or proven knowledge of MS Office will serve as an added advantage.
• Knowledge of computer literacy and Information Management.
• Knowledge/understanding, application and interpretation of office management prescripts, COLTECH, data warehouse and IT systems.
• Knowledge of the Skills Development Act, Public Service Act, Public Service Regulations and Labour Relations Act.
• Planning and organising, financial management, report writing, communication and interpersonal relations, problem solving, analytical thinking, client orientation, project management, team leadership, people management and computer literacy.