Administration Clerk Supervisor

About the role

The Department of Water and Sanitation is hiring an Administration Clerk Supervisor in Water And Sanitation Services Management: GP Cd: Provincial Operations: Gauteng Dir: Water Resources Management Sd: Hydrological Services, based in Boskop Hydrological Services Office. This is a permanent post, paying R338,106 a year. How to apply: All applications to be submitted online on the following link: https://erecruitment.dws.gov.za/ Reference number to quote: 301026/31 Closing date: 30 October 2026 Use the new Z83 form and attach a detailed CV.

Responsibilities

• Provide and manage the administrative support of the Sub Directorate.
• Hydrological Services.
• Supervise and render general clerical support services by typing, checking and verifying submissions, minutes and letters.
• Arrange meetings and file approved minutes.
• Manage the correspondence register.
• Maintain the filing system.
• Handle support services queries and routine enquiries.
• Manage photocopy machines and any other administrative related functions for the Sub-Directorate.
• Supervise and provide supply chain and asset management clerical support services in accordance with the SCM and Asset Management processes within the Sub-Directorate by maintaining office stock control, asset register and storeroom management.
• Supervise and provide personnel administration clerical support services within the Sub- Directorate by maintaining leave register, attendance register, personnel records, retirement forms, leave records, and making travelling arrangements.
• Supervise and provide financial administration support services within the Sub- Directorate by ensuring that the budget information and expenditure is captured accurately, processing official claims and monitoring telephone/cell phone accounts.
• Supervise and Provide mentorship to Subordinates by allocating and ensuring quality of work, personnel development, assessing subordinates’ performance and applying discipline.

Requirements

• A Senior/Grade 12 certificate or relevant qualification.
• Three (3) to 5 years’ experience in office administration.
• A Certificate/National Diploma in Office Administration or relevant qualification will serve as an added advantage.
• Knowledge of clerical functions, basic financial practices as well as the ability to capture data and collate administrative statistics.
• Knowledge and understanding of the legislative framework governing the Public Service.
• Knowledge of financial operating systems (PERSAL, BAS, LOGIS).
• Knowledge and insight of human resources prescripts.
• Must be able to work in a team and be flexible.
• Good computer literacy, planning, organising, execution, reliability, and administrative skills.
• Excellent verbal and written communication skills.
• Problem-solving, creativity and initiative skills.
• Accountability and ethical conduct.
• Good interpretation skills with ability to pay attention to details and handle confidential information.
• Ability to multitask and work under pressure.
• Client orientation and customer focus.