Administrative Assistant

About the role

The Department of Traditional Affairs is hiring 2 Administrative Assistant posts, based in Pretoria. This is a permanent post, paying R237,453 a year. (Linked to the term of office of the Commission on Khoi-San Matters) How to apply: Applications may be posted to: Directorate: Human Resource Management, Department of Traditional Affairs, Private Bag X22, Arcadia, 0083 or Hand deliver to: 509 Pretorius Street, Arcadia, 2nd Floor Pencardia, 1 Building, Pretoria or email DTARecruit202621@cogta.gov.za For attention: Director: Human Resource Management Reference number to quote: 2026/21 Closing date: 23 October 2026 Use the new Z83 form and attach a detailed CV. Note: Youth and Persons with disabilities are encouraged to apply.

Responsibilities

• The successful candidate will perform the following duties:
• Develop and manage an efficient filing system and flow of documents for the Commission: Receive and distribute documents to members of the Commission on Khoi-San matters
• Record documents in the appropriate registers
• File and manage the paperwork of the Commission
• Establish effective document tracking systems
• Provide secretarial support services to the Commission:
• Co-ordinate and prepare documentation for the Commission’s meetings/workshops/public hearing and outreaches
• Compile agenda, attendance registers, minutes and reports
• Draft memoranda and any other correspondence as directed by the Secretariat or Commission
• Manage the diaries of the Commission, Promote effective diary co-ordination
• Provide administrative support services:
• Arrange logistics and related activities for travel, meetings, workshops, public hearing and conferences
• Manage the telephone and communication systems in the office
• Purchase and order stationery and equipment
• Manage inventory and equipment within the office
• Make copies, fax and email documents as required

Requirements

• A Grade 12 Certificate or equivalent qualification plus a certificate in Office Management/Secretarial Studies with at least 1 year experience in office management and administration.
• A post-Matric qualification will serve as an added advantage.
• Core competencies:
• Client orientation and customer focus
• Communication (written & verbal)
• Honesty and integrity
• Planning and organising
• Telephone etiquette
• Computer literacy
• Technical Competencies: Office management and administration, secretarial functions and general administration.