Administration Officer: Demand Management (SCM)

About the role

The Department of Public Works and Infrastructure is hiring an Administration Officer: Demand Management (SCM), based in Cape Town Regional Office. This is a permanent post, paying R338,106 a year. How to apply: for the position of Administration Officer: Demand Management (SCM) must be emailed to: RecruitCPT26-70@dpw.gov.za Reference number to quote: 2026/354 Closing date: 23 October 2026 at 16H00 Use the new Z83 form and attach a detailed CV.

Responsibilities

• Provide admin support in the research and needs analysis for the Department.
• Provide guidance to End-Users/Project Managers on testing the markets.
• Lead the process of alignment of budgets with department objectives and Annual Performance Plans.
• Consolidation of Procurement Plans and report monthly to Head Office.
• Assist in the consultation with relevant stakeholders to determine challenges, opportunities and risks.
• Identify the frequency of needs and analyse the identified needs in line with the supply chain strategy and collect data commodity analysis and checking for alternatives.
• Provide support in the determination and development of procurement proposals for implementation based on the results of the research.
• Collect and collate information for the Department Annual Procurement Plan, collect information from the relevant units according to the prescribed template.
• Check and analyse the submitted information, confirm availability of budget.
• Consolidate the information into procurement plan.
• Provide support in the process of drafting specifications, advice whether specifications should contain special conditions.
• Assist in identifying and implementation of preference points system, track all movements of specification and terms of reference submission.
• Provide an appropriate response to internal and external stakeholders.
• Provide secretariat support to the relevant Bid Committees.
• Responsible for Demand, Acquisition and Contract Management.
• Ensure full compliance to all Acquisition, Demand Management and Contract Management prescripts, policies, practice notes and delegations of authority.
• Develop and maintain internal control measures for procurement.
• Ensure the effective management of Demand, Acquisition and Contract processes.
• Compile and consolidate the Demand Management Plan, Acquisitions Management and Contract Management reports.
• Coordinate input in the Demand Management Plan.
• Ensure that procurement is in line with the approved Demand Plan.
• Ensure effective utilisation of the CSD.
• Manage acquisition including BID administration.
• Assist in compilation of Terms of reference, Specifications and Bid Documents.
• Provide secretariat support to the BID committees and provide the administrative duties during the tender/bid briefing sessions.
• Provide assistance in the review of the scope of the Terms of Reference (TOR).
• Assist with the monitoring of validity period of closed tenders.
• Assist in the co-ordination and execution of the bidding process.
• Arrange and attend bid Evaluation committee meeting.
• Management of the bid processes and ensure effective functioning of all Bid Committees.
• Management and effective utilisation of Transversal Contracts and Participation contracts on organs of state.
• Manage the process of sourcing of quotations.
• Ensure proper document control and documentations.
• Implement and Oversee Risk and performance management strategies in the Supply Chain Management Unit.
• Identify and mitigate risks within the Unit.
• Ensure that all administrative matters, correspondence and complex enquiries are attended to promptly.
• Assist in the compiling of monthly SCM performance reports.
• Compilation /verification of all monthly SCM reports.
• Ensure implementation and compliance of the Instruction Notes as issued by National Treasury as well as Departmental SCM Policy.

Requirements

• At least three-year tertiary qualification (NQF level 06)/National Diploma in Supply Chain Management/Procurement/Public Management/Public Administration or related.
• Relevant years of experience in Supply Chain Management within Acquisition Management.
• Valid Driver’s Licence.
• Knowledge Of:
• Thorough knowledge and understanding of government procurement systems and relevant legislation
• Supply chain management
• Management of databases
• PFMA
• PPPFA
• Supply Chain policies and procedures
• Treasury Regulations and BBBEE Acts
• Monitoring and evaluation theory and methodology
• Monitoring and evaluation systems
• Skills:
• Good verbal and written communication skills
• Basic numeracy
• Advanced interpersonal and diplomacy skills
• Problem solving skills
• Decision making skills
• Statistical skills
• Computer literacy
• Presentation skills
• Planning and organising skills
• Ability to work independently and under pressure
• Personal Attributes:
• Analytical thinking
• Innovative
• Creative
• Resourceful
• Ability to work under stressful situations
• Ability to communicate at all levels
• People orientated
• Able to establish and maintain networks
• Trustworthy
• Assertive
• Hard-working
• Self-motivated
• Ability to work independently
• Must be prepared to adapt work schedule in accordance with office requirements