Personal Assistant

About the role

The Department of Land Reform and Rural Development is hiring a Personal Assistant in Land Redistribution and Tenure Reform, based in Gauteng (Pretoria). This is a permanent post, paying R338,106 a year. How to apply: Applications can be submitted by hand delivery during office hours to: 600 Lilian Ngoyi Street (formerly known as Van Der Walt Street) Berea Park, Pretoria, 0001 or by email to Post266@dlrrd.gov.za Reference number to quote: 3/1/1/1/2026/266 Closing date: 23 October 2026 at 16:00 Use the new Z83 form and attach a detailed CV. Note: EE Targets: African, Coloured, Indian and White Males, and African, Coloured, Indian and White Females, and Persons with Disabilities.

Responsibilities

• Provide a secretarial/receptionist support service to the manager.
• Receives telephone calls in an environment where, in addition to the calls for the senior manager, discretion is required to decide to whom the call should be forwarded.
• In the process the job incumbent should finalise some enquiries.
• Performs advanced typing work.
• Operates and ensures that office equipment, e.g. printers and photocopies are in good working order.
• Record the engagements of the senior manager.
• Utilises discretion to decide whether to accept/decline or refer to other employees’ requests for meetings, based on the assessed importance and urgency of the matter.
• Coordinates with and sensitises/advises the manager regarding engagements.
• Compiles realistic schedules for appointments.
• Render administrative support service.
• Ensures the effective flow of information and documents to and from the office of the manager.
• Ensures the safe keeping of all documentation in the office of the manager in line with relevant legislation and policies.
• Obtains inputs, collates and compiles reports, e.g.: Progress reports, Monthly reports and management reports.
• Scrutinises routine submissions/reports and make notes and/or recommendations for the manager.
• Respond to enquiries received from internal and external stakeholders.
• Drafts documents as required.
• Does filling of documents for the manager and the unit where required.
• Collects, analyses and collates information requested by the manager.
• Clarifies instructions and notes on behalf of the manager.
• Ensures that travel arrangements are well coordinated.
• Prioritises issues in the office of the manager.
• Manages the leave register and telephone accounts for the unit.
• Handles procurement of standard items like stationary, refreshments etc. for the activities of the manager and the unit.
• Obtains the necessary signatures on documents like procurement advice and monthly salary reports.
• Provides support to manager regarding meetings.
• Scrutinises documents to determine actions/information/other documents required for meetings.
• Collects and compiles all necessary documents for the manager to inform him/her on the contents.
• Records minutes/decisions and communicates to relevant role-players, follow-up on progress made.
• Prepares briefing notes for the manager as required.
• Coordinates logistical arrangements for meetings when required.
• Supports the manager with the administration for the manager’s budget.
• Collects and coordinates all the documents that relate to the manager’s budget.
• Assists manager in determining funding requirements for purposes of Medium-Term Expenditure Framework (MTEF) submissions.
• Keeps records for expenditure commitments, monitors expenditure and alerts manager of possible over and under spending.
• Checks and correlates Basic Accounting System (BAS) reports to ensure that expenditure is allocated correctly.
• Identifies the need to move funds between items, consults with the manager and compiles draft memos for this purpose.
• Compares the MTEF allocation with the requested budget and informs the manager of changes.
• Studies the relevant public service and departmental prescripts/policies and other documents and ensure that the application thereof is understood properly.
• Remains up to date with regard to the prescripts/policies and procedures applicable to his/her work terrain to ensure efficient and effective support to the manager.
• Remains abreast with the procedures and processes that apply in the office of the manager.

Requirements

• Minimum requirements:
• Applicants must be in a possession of Grade 12 Certificate and National Diploma in Secretarial/Office Administration/Management or relevant equivalent qualification
• At least 3 years’ experience in rendering a support service to senior management
• Job related knowledge:
• Relevant legislation/policies/prescripts and procedures
• Telephone etiquette
• Basic knowledge on financial administration
• Job related skills:
• Sound organisational ability
• Computer literacy (Microsoft Office)
• Good interpersonal relations
• High level of reliability
• Communication (verbal and written)
• Language and ability to communicate well with people at different levels and from different backgrounds
• Ability to do research and analyse documents and situations
• Ability to act with tact and discretion
• Selfmanagement and motivation
• Willingness to work extended hours
• Classified Secrets Security Clearance