Chief Registry Clerk: Personnel Record
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About the role
The Department of Social Development (Limpopo) is hiring a Chief Registry Clerk: Personnel Record, based in Head Office Polokwane. This is a permanent post, paying R338,106 a year. How to apply: Applicants are hereby invited to apply for the funded vacant posts as advertised. Applicants who previously applied for the re-advertised posts they are encouraged to re-apply if still interested. Applications should be addressed to various institution as per the applicant’s need, for Head Office, Seshego Treatment Centre, Mavambe Secure Care Centre : Applications should be directed to Head of Department, Private Bag X9710, Polokwane, 0700 or submitted at: 21 Biccard Street, Olympic Towers Building, Ground Floor, Office no 30. Capricorn District/Sekutupu Old Age Home: The District Director, Private Bag X9709, Polokwane, 0700 or hand delivered at 78 Hans Van Rensburg Polowane. Polokwane Welfare Complex: Head of Institution, Private Bag X9713, Polokwane, 0700 or hand delivery Plot 303 Strekloop, Polokwane. Sekhukhune District: The District Director, Private Bag X80, Lebowakgomo, 0737 or hand delivered at Old Parliament Building, Lebowakgomo. Vhembe District: The District Director, Private Bag X5040, Thohoyandou, 0950 or hand delivered at Thohoyandou Child and Youth Care Centre, Thohoyandou Block F Punda Maria Road, Thohoyandou. Waterberg District: The District Director, Private Bag X1051, Modimolle, 0510 or hand delivered at Cnr Elias Motswaledi & Thabo Mbeki Street, Modimolle. Mopani District: The District Director, Private Bag X 9689, Giyani, 0826 or should be hand delivered at Department of Social Development Unigaza Road Giyani Section A, 0826. Applicants are encouraged to register and submit their applications through the e-Recruitment website at https://erecruitment.limpopo.gov.za, however, hand delivery applications are acceptable and must be submitted on the new Z83 application form obtained from all Government Departments or can be downloaded from www.gov.za / www.dpsa.gov.za / www.labour.gov.za.Applicants using e-recruitment MUST update their profile in line with the re-engineered system. Online applications must include only Curriculum vitae (CV) in PDF as attachment. Zipped, IMG and JPEG documents will not be accepted. The new Z83 form must be fully completed and signed by the applicant. Reference number to quote: DSD/2026/158 Closing date: 06 November 2026(Walk- in): 16h00 and (Online) :23H59 Use the new Z83 form and attach a detailed CV.
Responsibilities
- Supervise and provide personnel registry counter services.
- Supervise the handling of incoming and outgoing correspondence.
- Supervise and render an effective filing and record management service.
- Supervise the operation and operate office machines in relation to the personnel registry function.
- Supervise the processing of documents for archiving and/disposal.
- Supervise human resources/staff.
Requirements
- An appropriate recognised NQF level 4 (Grade 12) or equivalent qualifications as recognised by SAQA.
- Qualifications/Certificate in Records and Archives will be an added advantage.
- At least 3-5 years’ experience in Personnel Records/Registry.
- Valid motor vehicle driver’s licence.
- (with the exception of persons with disabilities).
- Knowledge And Skills:
- Knowledge of registry duties, practices as well as the ability to capture data, and operate computer
- Working knowledge and understanding of the legislative framework governing the Public Service
- Knowledge of storage, retrieval, archival and disposal procedures in terms of the Legislative Framework governing records
- Knowledge of the Best Practice Model on personnel records