Registry Clerk

About the role

The Department of Public Works and Infrastructure (Free State) is hiring a Registry Clerk, based in Bloemfontein. This is a permanent post, paying R237,453 a year. Office of The Head Of Department How to apply: To apply visit: (https://systems.fshealth.gov.za/e-Recruitment/Login) Reference number to quote: PWI 13/26 Closing date: 23 October 2026 Use the new Z83 form and attach a detailed CV.

Responsibilities

• Provide registry counter services.
• Attend to clients.
• Handle telephonic and other enquiries received.
• Receive and register hand delivered mail/files.
• Handle incoming and out coming correspondence.
• Receive all mail.
• Sort, register and dispatch mail.
• Distribute notices on registry issues.
• Render an effective filling and record management service.
• Opening and close files according to record classification system.
• Filling/storage, tracing (electronically/manually) and retrieval of documents and files.
• Complete index cards for all filles.
• Operate office machines in relation to the registry function.
• Open and maintain franking machine register.
• Frank post, record money and update register on a daily basis.
• Undertake spot checks on post to ensure no private post is included.
• Lock post in postbag for messengers to deliver to Post Office.
• Open and maintain remittance register.
• Record all valuable articles as prescribed in the remittance register.
• Hand delivers and signs over remittances to finance.
• Send wrong remittances back to sender via registered post and record reference number in register.
• Keep daily record of amount of letters franked.
• Process documents for archiving and/disposal Electronics scanning of files sort and package files for archives and distribution.
• Compile list of documents to be archived and submit to the supervisor.
• Keep records for archived document.

Requirements

• Grade 12 or equivalent (NQF 4) qualification.
• Computer Literacy.