Admin Clerk

About the role

The Department of Sport, Recreation, Arts and Culture (Eastern Cape) is hiring an Admin Clerk, based in Bayworld Museum (Gqeberha). This is a permanent post, paying R237,453 – R279,708 a year. Reference number to quote: DSRAC 22/09/2026 Closing date: 23 October 2026. Applications received after closing date will not be considered. Use the new Z83 form and attach a detailed CV. Note: Persons with disabilities are encouraged to apply.

Responsibilities

• Facilitate receipt of goods and services.
• Receive, check and record the goods and invoice received from supplier.
• Compare goods received with requisition forms.
• Endorse signature on receipt of goods.
• Record goods received.
• Keep goods in a correct and safe place.
• Facilitate storage, issuing and distributing stores item/inventory.
• Enter goods in a correct bin allocation.
• Update bin cards and item records.
• Keep and maintain the asset register of the museum.
• Assist in the Administration of the Museum fleet.
• Liaise with the end user for collection of goods received.
• Issue and facilitate signing of goods receipt voucher by the end user.
• Facilitate capturing and submission of payment voucher documents.
• Compare and check invoice against the order and the goods received.
• Check validity of the invoice (stamp, signature and banking details).
• Receive and capture submission on the system.
• Record outgoing submission.
• Forward the submission to payments.
• Stock control and stocktaking.

Requirements

• National Senior Certificate plus a Diploma (NQF Level 6) or Degree (NQF Level 7) as recognised by SAQA in Supply Chain Management/Public Management/Public Administration/Inventory Management/Stores/Logistics Management.
• Exposure in the field will be an added advantage.
• Knowledge of registry duties, practices as well as the ability to capture data, and operate computer will also be an added advantage.
• Working knowledge and understanding of the legislative framework governing the Public Service.
• Knowledge of storage and retrieval procedures in terms of the working environment.
• Good written and verbal communication.
• Acceptable report writing skills.
• Computer literacy.
• Ability to ensure maximum level of confidentiality.
• A valid (Code 8) driving license will be an added advantage.