HR Registry Clerk Production: Hrp Information Systems and Hra Services

About the role

The Department of Human Settlements (Eastern Cape) is hiring a HR Registry Clerk Production: Hrp Information Systems and Hra Services, based in Head Office (East London). This is a permanent post, paying R237,453 a year. How to apply: Applicants must be submitted via the provincial e-recruitment system accessible at: https://ecprov.gov.za and/or at https://erecruitment.ecotp.gov.za. The Provincial e-Recruitment System is available 24/7 and closes at 23: 59 on the Closing Date. To report any e-Recruitment System challenges send an email with your (i) ID Number, (ii) profile email address, (iii) details of your issue to: e-recruitment@ecdhs.gov.za. Do not send any applications to this email address; should you do so, your applications/ CV will be regarded as lost and will not be considered. Technical support is limited to working hours: (08:00- 16:30 Mon-Thursday and 08:00-16:00 on Friday). Direct all enquiries to the specified enquiries person or email Address. Hand-delivered, e-Mailed, Faxed, Posted applications will not be accepted. Where applicants are not able to submit their applications on the e-recruitment system, they must physically bring printed hard copies to Human Resources office at the Head Office, and they will be assisted to capture the hard copy application on the system. The physical address is 31-33 Phillip Frame Road, Chiselhurst, East London. For attention: Or Queries: Contact Mr M. Kana at / Mrs N. Mhlawuli at / Mr M. Sangqu at Reference number to quote: DHS09/09/2026 Closing date: 23 October 2026. Applications received after closing date will not be considered. Use the new Z83 form and attach a detailed CV.

Responsibilities

• Provide registry counter services.
• Attend to clients.
• Handle telephonic and other enquiries received.
• Receive and register hand delivered files.
• Handle incoming and outgoing correspondence.
• Receive all HR related correspondence.
• Sort, register and dispatch correspondence.
• Render an effective filling and record management service.
• Open and close files according to record classification system.
• File/store, trace (electronically/manually) and retrieve documents and files.
• Complete index cards for all files.
• Attend to auditors, internal/external stakeholders request for information.
• Process documents for archiving and disposal.
• Scan files electronically.
• Sort and package files for archives and distribution.
• Compile list of documents to be archived and submit to the supervisor.
• Keep records for archived documents.

Requirements

• National Senior Certificate/NQF level 4 with no experience.
• Knowledge of registry administration, records management and archival practices.
• Knowledge of filing systems, document classification, indexing and retrieval processes.
• Ability to maintain confidentiality and handle sensitive information.
• Computer literate and the ability to work under pressure and meet deadlines.