Administration Clerk: Housing Subsidy Systems

About the role

The Department of Human Settlements (Eastern Cape) is hiring an Administration Clerk: Housing Subsidy Systems, based in Head Office (East London). This is a permanent post, paying R237,453 a year. How to apply: Applicants must be submitted via the provincial e-recruitment system accessible at: https://ecprov.gov.za and/or at https://erecruitment.ecotp.gov.za. The Provincial e-Recruitment System is available 24/7 and closes at 23: 59 on the Closing Date. To report any e-Recruitment System challenges send an email with your (i) ID Number, (ii) profile email address, (iii) details of your issue to: e-recruitment@ecdhs.gov.za. Do not send any applications to this email address; should you do so, your applications/ CV will be regarded as lost and will not be considered. Technical support is limited to working hours: (08:00- 16:30 Mon-Thursday and 08:00-16:00 on Friday). Direct all enquiries to the specified enquiries person or email Address. Hand-delivered, e-Mailed, Faxed, Posted applications will not be accepted. Where applicants are not able to submit their applications on the e-recruitment system, they must physically bring printed hard copies to Human Resources office at the Head Office, and they will be assisted to capture the hard copy application on the system. The physical address is 31-33 Phillip Frame Road, Chiselhurst, East London. For attention: Or Queries: Contact Mr M. Kana at / Mrs N. Mhlawuli at / Mr M. Sangqu at Reference number to quote: DHS06/09/2026 Closing date: 23 October 2026. Applications received after closing date will not be considered. Use the new Z83 form and attach a detailed CV.

Responsibilities

• Render general clerical support services to the Human Settlements Subsidy Systems unit.
• Record, organise, store, capture and retrieve correspondence and data.
• Update registers and statistics.
• Handle routine enquiries.
• Make photocopies and receive correspondence.
• Distribute documents/packages to various stakeholders as required.
• Keep and maintain the filing system for the component.
• Type letters and/or other correspondence when required.
• Keep and maintain the incoming and outgoing document register of the component.
• Provide supply chain clerical support services within the component.
• Liaise with internal and external stakeholders in relation to procurement of goods and services.
• Obtain quotations, complete procurement forms for the purchasing of standard office items.
• Stock control of office stationery.
• Keep and maintain the asset register of the component.
• Provide personnel administration clerical support services within the component.
• Keep and maintain personnel records in the component.
• Keep and maintain the attendance register of the component.
• Arrange travelling and accommodation.
• Provide financial administration support services in the component.
• Capture and update expenditure in the component.
• Check correctness of subsistence and travel claims of officials and submit to manager for approval.

Requirements

• National Senior Certificate/NQF level 4 with no work experience.
• Good communication skills (verbal and written), job knowledge, interpersonal relations and ability to work in a team.
• Computer literate and the ability of planning and organisation.