Senior Secretary
Follow the “How to apply” instructions below and quote the reference number. Government posts are free to apply for — OnboardingSA never charges you and never collects your application.
About the role
The Department of Defence is hiring a Senior Secretary in Human Resource Management, based in Pretoria. This is a permanent post, paying R237,453 – R279,708 a year. How to apply: Department of Defence, Chief Directorate Human Resource Management, Private Bag X976, Pretoria, 0001, may hand delivered to: Bank of Lisbon Building, 400 Paul Kruger Street, Pretoria 0001 or email to: Tshegofatso.Leburu@dod.mil.za Reference number to quote: CDHRM/33/36/26 Closing date: 23 October 2026 at 16h00 (Applications received after the closing date and faxed copies will not be considered). Use the new Z83 form and attach a detailed CV.
Responsibilities
- Provide a secretarial support service to the Director.
- Receive telephone calls and refers the calls to the correct role.
- Record appointments and events in the dairy of the Director.
- Operate office equipment like fax and photocopying machine.
- Liaises with travelling agencies to make travelling arrangements for Chief Director.
- Processes travel and subsistence claims for Director.
- Follow up the arrangements and discuss with the Chief Director when the relevant documents are received to ensure that the Director endorsed the accommodation prior confirmation.
- Arrange meetings and events for Director.
- Book venues, invites role player, organise refreshments and set up schedules for meetings and events.
- Process all invoices that emanate from activities of the work of the Director.
- Records basic minutes of the meetings of the Director.
- Draft routine correspondence and reports.
- Establish and maintain filing system in the office of the Director.
- Administers matters like the leave for the Director.
- Handle the procurement of standard items like stationary, refreshments etc. Collect all relevant documents to enable the Director to prepare for meetings.
- Manage the correspondences in and out of the Director’s office.
- Ensure that documents submitted for the Director’s approval adhere to set norms and standards.
- Remain abreast with the procedures and processes that apply in the DOD to ensure efficient and effective support to the Director.
- Study the relevant Public Service and departmental prescripts/policies and other documents to ensure that the application thereof is understood properly.
Requirements
- At least Grade 12/NQF Level 4.
- Secretarial experience will be an advantage.
- Special requirements (skills needed):
- Language skills and the ability to communication well with people at different levels
- Computer literate (MS Word, Excel and Power Point) and good telephone etiquette
- Sound organisational skills
- Good inter-personal skills
- High level of reliability
- Good communication skills
- Ability to act with tact and discretion