Buyers Clerk

About the role

Pick n Pay is hiring a Buyers Clerk. To ensure that all admin received is completed timeously and accurately. Assist with the Clothing Buyers/Planners and Stores as required on any admin and master data queries.

Responsibilities

• Sample/prototype management
• Ensure all fits are set up and conducted aligned to the critical path
• Ensure that all sample documentation is managed effectively - thereby ensuring that samples of all styles are available at all times, on the correct rails
• Manage the control of review samples
• Request local and indirect seals timeously to ensure on time allocations and delivery to stores
• Administration and record keeping
• Ensure that accurate records are kept of all lab dyes, print approvals for suppliers and updated on the 26 weeks
• Ensure that buying related files including photographic record of ranges are controlled and managed.
• Stakeholder Management
• Close working relationships with suppliers including regular standstills with the team regarding outstanding queries and delivery status
• In season trading
• Assist in preparation of necessary samples and documentation for weekly departmental sales meetings.
• Marketing and Online sample Management
• Ensure that product is passed on to online team on time with all relevant information completed as requested by the online team
• Manage the control of marketing and online samples
• Article Creation and Master data management
• Create clothing article and Pre-Pack articles from the Buyers Capture Sheet.
• Change the Selling Price (Direct or DC) to ensure correct selling price is captured for stores.
• Maintain Imports Data in SAP and Imports System.
• Audit and maintain values to make sure the prices on the Source Document matches SAP.
• Amend Article Indicators actioned on the system according to instructions from the Clothing Buyer/Planner.
• Update article master data based on vendor/buyer/Planners requests.
• Ensure data integrity for list/delist transactions are actioned in line with agreed SLA’s.
• Amend the system when products change source of supply.
• Extend articles to the DC and ensure data integrity for all DC listings.
• Verify the Data input to ensure timeous and accurate capturing.
• Respond and resolve all queries from business timeously.

Requirements

• Matric
• 2 -3 years Clothing Retail Experience
• Previous experience of an administrative capacity
• Competencies
• Attention to Detail
• Planning & Organizing
• Controls Quality & Standards
• Business Mindedness
• Customer Orientation
• Team Orientation
• Assertiveness
• Communication Skills